BECOME THAT IRREPLACEABLE EXECUTIVE ASSISTANT!
From calendar management to accounting/bookkeeping, the role of an Executive Assistant cannot bear the heavyweight of nonchalance. The role is highly demanding and requires an equally skilled and articulated individual because it is one role you cannot just go wrong. Your job description is to support an organization’s executive or another high-level administrator.
The saying “no one is irreplaceable” remains valid to date. Nevertheless, truth be told, there are people that no matter how far you go in trying to replace them, you will always find gaps, gaps which would not even be there if their ‘perfection’ had not created them in the first place. You can be that ‘irreplaceable’ executive assistant who gets his job done effectively while being one step ahead.
7 STEPS ON BECOMING THAT IRREPLACEABLE EXECUTIVE ASSISTANT.
- You have to be very well-organized.
What kind of person are you regarding time and human management?
Are you the type of person who would inform friends and family that they will be unable to attend a doctor’s appointment on a particular date to another friend’s visit? Or are you constantly making sure that everyone is in the right place at the right time? Being an Executive Assistant is akin to being a train station controller in the executive’s life. You will play a vital role in ensuring that the executive is in the right place at the right time and does not forget to send that specific email whenever needed. In addition, you will be responsible for minor details, both in the office and in the lives of your bosses, so if you are naturally organized, you are already on the right track, and if you are not, you might want to take our course on time management.
- You should desire to help others.
To excel in the Executive Assistant position, you have to appreciate assisting others in achieving their objectives and striving to please them. As an Executive Assistant, your goal is to serve not just the company or organization but also the individual executive for whom you are working. You are assisting them in achieving their objectives, which means you are also achieving your objectives. If you do not enjoy assisting others in achieving their goals and objectives, you should really work on it as this job is all about helping someone.
- Learn to Personalize Your Service
Depending on whom you work with, you may wish to tailor your service to their specific requirements. For example, one executive may want you to be visible at all times and available at a moment’s notice. The following executive you work for could only want to meet you once a day in the morning and communicate with you by phone the rest of the time. You will want to know when your boss prefers to have meetings and when they do not want to be interrupted. Being the proper type of executive assistant for whom you work and giving the exact service required is essential for being a successful Executive Assistant.
- Examine your boss; you should know more about them than they do.
One of your responsibilities will be developing and managing your employer’s daily schedule. Your role is to know exactly what the executive has to accomplish each day and when, whether preparing meetings, phone conferences, or booking tickets (and ensuring they arrive on time). Also, you will be able to see when they are starting to over-commit, at which point you should cancel meetings or minimize the number of meetings and arrangements that have been committed to. Finally, you will be on the lookout for signs that your boss is overworked, and before long, you will know them better than they know themselves.
- Improve your communications skills.
Being able to communicate effectively entails more than just being a good conversationalist. To be an excellent Executive Assistant you must be a good communicator in general. You should communicate efficiently, clearly, and successfully in every situation, whether it is a face-to-face talk, a text message, an email, or a phone call. It is even better if you are fluent in additional languages that can help your executive and clientele.
- Maintain a positive image of your boss at all times.
It is not about you, no matter how hard you try to ensure your boss gets the job done. Your boss’s responsibility is to complete duties and attend meetings and conferences, not your own. However, as an excellent Executive Assistant, one of your objectives is to support your boss and guarantee that they achieve their objectives. If they succeed and complete their tasks, you may be confident that you will complete yours as well! Because you are your executive’s face and voice the majority of the time, presenting the sort of image your executive wants are critical.
- Improve Your Multitasking Abilities.
Are you capable of juggling many tasks at the same time? Are you able to think on your feet and multitask many projects simultaneously? There may be instances when you must think quickly and execute many jobs simultaneously. It is critical to keep a clear head, stay calm, and focus on the job, no matter how daunting things may seem. If you can maintain your composure under pressure, this role will be enjoyable for you.
Being an excellent Executive Assistant requires various elements and talents, and it may be challenging and demanding at times. Networking and experience, like with many other positions, can undoubtedly aid you in your professional path. If you think you have got what it takes to become an Executive Assistant, you should know that it is a profession that may be very lucrative, exciting, and full of possibilities and variations to keep the work fresh.